Year-end, without the panic
Hand your accountant one folder.
MapleBooks puts your business year together for you — categorized income and expenses, attached receipts, vehicle kilometres, and a clean spreadsheet your accountant or tax software can open without cleanup. The categories already match the lines on CRA’s T2125 form, so nothing gets lost in translation.
Year-end package
What your accountant gets.
Income & expenses, line by line
A printable summary your accountant can read top-to-bottom. Each category is already tagged with the matching T2125 line number (8521 advertising, 8523 meals, 9281 motor vehicle, and so on), so it lands ready to file.
Every transaction, in a spreadsheet
One row per transaction with the date, merchant, category, dollar amount, business-use percentage, GST/HST amount, and a yes/no for whether a receipt is attached. Opens in Excel or Numbers without reformatting.
Vehicle summary, per vehicle
Business kilometres, total kilometres, and business-use percentage calculated per vehicle. Fuel, insurance, maintenance, and parking are reported separately, not lumped into one line.
Categorization
Categories your accountant already knows.
19 categories, ready on day one
Advertising, Meals & entertainment, Motor vehicle, Office expenses, Phone & internet, Professional fees, Software & subscriptions, Travel, Home office, Bank / payment fees, and more — each tagged with its CRA tax-form line so you don’t have to.
Add your own — without breaking the tax map
Need a category that isn’t in the default 19? Add it. MapleBooks asks which tax-form line it belongs to so it doesn’t get orphaned at filing time. Your custom and default categories appear together in the export.
The tricky ones get flagged
Meals (only half deductible), Professional fees, Salaries & subcontracts, Travel, Motor vehicle, and Business-use-of-home all carry a visible “confirm with your accountant” nudge in the export.
Supporting records
Records, not just numbers.
CRA can ask for supporting documentation years after a return is filed. Organized records attached at entry time cost minutes; reconstructed receipts cost hours.
Drop in a receipt — image or PDF
MapleBooks reads the merchant, date, tax amount, and total automatically using Claude Haiku. OCR is helpful, not perfect — faded receipts and handwriting may need a touch-up, and you can edit any field before saving. The original file is kept and referenced in your CSV export.
Missing-receipt report
Lists every business expense that doesn’t have a receipt attached, so you know what to chase before year-end — not after your accountant asks for it.
“A categorized transaction tells your accountant what you spent. A receipt tells CRA you can prove it. Both belong in the same package.”
Filing history
Past returns, locked.
When you mark a GST/HST quarter as filed, the numbers snapshot at that moment. Editing a transaction inside that quarter later doesn’t retroactively change a return you already submitted.
Mark a quarter filed and the numbers lock
Once you’ve filed a GST/HST return, MapleBooks records the totals as they stood at that moment. If CRA or your accountant needs a correction, reopen the period, make the change, and refile — the original snapshot stays alongside the revision so the audit trail is always intact.
Honest about scope
What this doesn’t do.
- We don’t file your taxes. No NETFILE integration. No T1 submission. MapleBooks prepares the package; you or your accountant files it.
- We don’t generate T4 or T5 slips. If you pay subcontractors or earn investment income, those slips are outside scope.
- We don’t replace your accountant. Their judgement on edge cases — meals deductibility, home-office percentage, vehicle business use — still matters. MapleBooks organizes the data; they file the return.
Pricing
One plan. Everything included.
Pro · all features
CAD $15
- GST/HST summaries by filing period
- T2125 line-item summary (print-friendly HTML)
- Receipt OCR via Claude Haiku
- Vehicle logbook with per-vehicle business-use %
- Filing period history with snapshots
- Transaction-level CSV export
- Full data export ZIP
- PIPEDA + Law 25 privacy posture